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Assistant Director of Finance

HOUSING AUTHORITY OF THE CITY OF NORWALK
ASSISTANT DIRECTOR OF FINANCE

DATE: 9/17/2010

REV DATE: 6/8/2026

POSITION GRADE: 21

REPORTS TO: DIRECTOR OF FINANCE

POSITION SUMMARY:

Responsible for administering the fiscal operations of the Authority including accounting, financial reporting, budgeting and budgetary controls and property assets. Duties require thorough knowledge of current accounting standards, the policies and procedures of the Housing Authority and the accounting and reporting requirements of the Department of Housing and Urban Development. Exercises considerable independent judgment in the execution of financial transactions. Supervision is exercised over a staff of professionals and clerks. Work is performed under the general supervision of the Director of Finance and is evaluated through independent audits required by federal and local agencies.

 

ESSENTIAL FUNCTIONS:

1. Provides the maintenance of all accounting and fiscal records for the Housing Authority and related non-profits involving several sets of financial data.

2. Assists the Director of Finance to develop procedures for carrying out and improving operations.

3. Prepares reports, budgets, or statements pertaining to the fiscal operations for the Executive Director, the Board of Commissioners and the regional and national offices of the Department of Housing and Urban Development.

4. Helps to prepare the annual operating budget with the Director of Finance and the Executive Director for review and subsequent approval by the Board of Commissioners and HUD.

5. Directs the proper disbursement of all funds for purchases, contracts, payrolls and other necessary expenditures.

6. Oversee the preparation of payrolls and the maintenance of employee earnings records along with the Accounting Manager.

7. Coordinates the timely preparation and submission of monthly, quarterly, and annual reports of federal tax, state tax, social security and retirement.

8. Responsible for physical inventory system and fixed assets.

9. Perform and/or supervise monthly reconciliations, the closing of books at fiscal year-end, prepare statements for financial reports and prepare detailed accounts analysis as directed.

10. Analyze financial procedures and operations for improvements.

11. Assist with the financial practices align with the Governmental Accounting Standards (GASB), Generally Accepted Accounting Principles (GAAP), and specific U.S. Department of Housing and Urban Development (HUD) guidelines (e.g., eLOCCS requisition and Voucher Management System reporting)

12. Assist the Director of Finance in managing department personnel, reviewing staff workloads, and stepping into the Director's role during absences.


RELATED DUTIES AND ACTIVITIES:

13. Prepare adjusting entries and maintain schedules.

14. Assist auditors in the preparation of the Authority's financial statements.

15. Analyze cash and prepare investment transfers.

16. Perform audits and internal financial reviews as required and/or assigned and prepare related adjusting entries.

17. Assist with the training of staff.

18. Perform financial related work as required.


REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:

1. Thorough knowledge of the laws and administrative policies governing the Housing Authority's financial and budgeting practices and procedures.

2. Thorough knowledge of general accounting principles, methods and practices with considerable knowledge of the general principles of finance, including budgeting, forecasting and reporting.

3. Connecticut Housing Finance Authority (CHFA) programs, LIHTC and HUD programs like Section 8/Housing Choice Vouchers (HCV)and Public Housing.

4. Strong technical skills in Microsoft Office.

5. Ability to formulate and install standard accounting methods, procedures, forms and records.

6. Ability to prepare informative financial reports and to maintain exacting accounting records and to prepare accounting reports and statements of some complexity.

7. Ability to establish and maintain effective working relationships with other employees, department heads and the general public.

 

EDUCATION AND EXPERIENCE:

1. Bachelor's Degree from an accredited college or university in Accounting, Business Administration, Finance, or a related field. A master's degree (MBA) is preferred.

2. Minimum five years of progressively responsible financial experience at management-level preferably in governmental organizations, affordable housing, and non-profit.

3. Strong knowledge of funding accounting, LIHTC and HUD programs.

4. Advanced proficiency with fund accounting, housing authority software and cost allocation plans.

5. Experience with property management software.

 

SPECIAL REQUIREMENTS:

1. Must be bondable.

2. Possession of a valid Connecticut motor vehicle operator's license.