RFP Tenant Relocation Services
Sound Communities
REQUEST FOR PROPOSALS
Sound Communities, Inc (SC) is seeking fixed-fee proposals from nonprofit organizations and private companies qualified to provide Tenant Relocation Services to low-income households not currently receiving subsidy or assistance. These families will need assistance in leasing private apartments that meet their individual household needs and comply with HUD regulations. The provider will also be expected to keep contact with households periodically during the redevelopment of the housing project, of which some eligible tenants will be invited to return.
KEY INFORMATION
RFP RELEASE DATE: August 6th, 2025
SUBMISSION DEADLINE: Proposals must be submitted on or before Wednesday, August 27th, at 6:00PM EST. Submissions received after the deadline will not be considered.
SUBMISSION PROCESS: All proposals must be submitted to sstewart@soundcommunitiesct.org
STAFF CONTACT: Request for information can be directed in writing via
email to sstewart@soundcommunitiesct.org on or before August 20th, 2025. Written responses to inquiries will be posted on the NHA website at www.norwalkha.org on the "Doing Business" page under "About Us."
I. INVITATION TO SUBMIT PROPOSALS
Sound Communities, Inc (SC) is hereby soliciting proposals from non-profit organizations and private companies to deliver tenant relocation assistance services to residents at 79 S. Main Street and 6-8 Chestnut Street in Norwalk, CT. Respondents to this Request for Proposals (RFP) should have experience with Uniform Relocation Assistance (URA) requirements, relocation involving households under 50% AMI. , devising and implementing housing relocation plans, conducting outreach to landlords, property owners and realtors, communicating with diverse and multilingual stakeholders, tracking eligible expenses, and meeting scheduled milestones established in partnership with NHA.
Proposals submitted in response to this solicitation must conform to all required specifications outlined within this RFP document.
Complete proposals must be submitted to the following email address on or before Wednesday, August 27th at 6:00PM EST: sstewart@soundcommunitiesct.org
Anyone seeking additional information may submit inquiries via email to sstewart@soundcommunitiesct.org. Inquiries will not be accepted via phone or regular mail. Inquiries must be received before August 20th 2025, at 5:00PM EST. Inquiries will be replied to via email to the original inquirer and these same responses will also be posted on the NHA website at www.norwalkha.org on the "Doing Business" page under "About Us" to promote transparency and fairness.
Please do not contact other members of NHA staff or its Board of Commissioners regarding this RFP.
II. BACKGROUND AND MISSION
The mission of the Housing Authority of the City of Norwalk (NHA) is to build, maintain, and preserve safe, affordable housing through well managed properties that strengthen our community. NHA provides public housing to approximately 900 low-income households in Norwalk, including 336 homes dedicated to seniors. We also administer housing subsidies for an additional 1,000 families through our Housing Choice Voucher program.
NHA is governed by a five-member Board of Commissioners. Four members are appointed by the mayor and a Tenant Commissioner is elected by the residents or appointed by the mayor.
Sound Communities, Inc., established in 2020, is the development arm of NHA, and exists to address the growing need for affordable housing in Fairfield County and modernize NHA's aging public housing. As a 501(c)(3) non-profit organization controlled by NHA, Sound Communities works closely with local partners and uses innovative funding strategies to provide high-quality, sustainable housing.
Building on the success of NHA's Choice Neighborhoods Initiative (CNI), which transformed Washington Village into the modern Soundview Landing, Sound Communities has continued to lead significant development projects. These include the $34 million Oak Grove project, which adds 69 affordable units and community spaces, and the planned redevelopment of Meadow Gardens, a $42 million project set to create 59 new units with enhanced resident services. Future projects include the transit-oriented redevelopment at the South Norwalk Train Station and the rehabilitation of a recently acquired 55-unit scattered-site portfolio.
Sound Communities combines public and private funding sources, including Low Income Housing Tax Credits, state and federal grants, and debt, to create affordable housing for families, seniors, and individuals with varying income levels. With support from NHA's extensive experience and a committed leadership team, Sound Communities is dedicated to creating sustainable, inclusive communities and improving the quality of life for Norwalk residents.
III. 79 S. Main St. Redevelopment
Sound Communities intends to redevelop an underutilized parcel of which we currently have site control. The redevelopment site is located at 79 S. Main and 6 - 8 Chestnut Street in Norwalk, CT. It currently has five (5) existing structures- three (3) multifamily buildings with a combined 16 total units, a maintenance shed, and retail space which holds three storefronts. All existing structures need to be demolished. The multifamily housing is currently occupied, and all tenants will be relocated by Sound Communities prior to demolition in accordance with applicable regulations.
The redevelopment is designated senior, affordable housing. The preliminary concept proposes 68 units in a podium-structured building that utilizes prefabricated panels with 34 ground-floor parking spaces and a mix of one- and two-bedroom units in addition to amenity space and management office. The Project will adhere to required sustainability standards. Sound Communities is targeting a construction start date in Q4 of 2026 and anticipating the project to be completed in a 15-month timeline following a 3-month demolition period.
Amenta Emma Architects is the project designer. Other consultants that have been selected include site/ civil engineer, landscape architect, structural engineer, MEP engineer, surveyor, traffic consultant, sustainability consultant, and environmental consultants.
The Project must adhere to Connecticut Housing and Finance Authority (CHFA), DOH and HUD standards in regard to procurement, construction, environmental considerations, labor and wages, and other related matters, depending on the actual funding sources.
IV. TENANT RELOCATION PLAN
The Tenant Relocation Plan for 79 S. Main St. will guide the relocation process and explain key policies and procedures that the Selected Contractor, and all parties involved, must follow. Sound Communities will provide the approved Tenant Relocation Plan to the Selected Contractor.
The Relocation Plan will include the following sections:
• Purpose of this Relocation Plan
• Project Summary
• Eligibility by Household Type for Relocation Assistance
• Prioritization
• Relocation Assistance
• Overview of Relocation Processes and Procedures
• Grievance Procedures
• Appendices
• 79 S. Main St.
V. RELOCATION MANUAL
The Relocation Manual will be a resource for 79 S. Main St. tenants, where they can find answers to frequently asked questions, eligibility requirements for relocation and re-occupancy, an explanation of their rights and responsibilities, contact information for case managers, and other key information.
The Selected Contractor will be responsible for drafting the Relocation Manual in coordination with NHA/SC. The Selected Contractor will need to translate it into English, Spanish, and Arabic and send it to families.
The manual will also need to be reviewed every six months by NHA/SC and the Selected Contractor to determine if updates are needed. The Selected Contractor will be responsible for updating the manual and redistributing it to tenants.
VI. RELOCATION OPTIONS
The redevelopment of 79 S. Main would require the relocation of up to 16 households, none of which are not receiving rental subsidies or in deed-restricted housing, and one small business. For the current scope of work, SC is requested services for 6 households with the potential to add up to 10 additional households. The residential tenants are paying rents that are approximately equivalent to 20 - 50% Area Median Income (AMI) for South Norwalk.
Relocation activities will take place over approximately sixteen (16) months beginning February 2025 with preliminary tenant communications and ending in June 2026.
Prior to onboarding a Relocation Consultant, some residents may transfer to another property owned by Norwalk Mutual Housing or Mutual Housing of Fairfield County for routine reasons unrelated to redevelopment and relocation. These moves could be at the request of the residents or Sound Communities, as the management agent of 79 S. Main. These transferred residents will be provided packing materials and will be moved by a licensed and insured moving company provided by and paid for by Sound Communities.
The Selected Contractor may choose to work with a local realtor to help locate available bedroom apartments. This strategy should be clearly articulated in the submitted proposal.
The Selected Contractor may collaborate with NHA's Mobility Counselor to reach out to landlords and develop lines of communication to facilitate finding available units. The Mobility Counselor has been developing relationships with local landlords and property owners, which will be useful for relocating tenants.
Any household not in good standing at the time of receiving the 90 Day Notice, such as those in legal proceedings or who are on a stipulated or repayment agreement, will not be eligible for Relocation Assistance unless or until the household comes into good standing, which must occur prior to the end of the relocation period.
Any household evicted for cause or who has received formal notice of judgment for eviction from 79 S. Main St., 6 Chestnut Street, or 8 Chestnut Street will not be entitled to Relocation Assistance. A household's eligibility for Relocation Assistance will not be a factor in any decision to proceed with eviction.
Until the household has been evicted or received formal notice of a judgment for eviction, they will be entitled to Relocation Assistance.
All tenant relocation activities must be completed in accordance with the approved Tenant Relocation Plan, NHA's guiding policies, and HUD regulations.
VII. SCOPE OF SERVICES
Services that may be included in the scope of the Tenant Relocation Services Provider contract are below. This list is subject to change.
1. Develop Relocation Manual, relocation schedule, and milestones in partnership with NHA staff. Assist with keeping the Manual up to date throughout the relocation period, as needed.
2. Review the existing information in the tenant files created by our Mobility Counselor following the Household Questionnaire and individual tenant interviews completed between February and May 2025. The Selected Contractor will be responsible for acquiring any additional information needed for relocation.
3. Maintain tenant contact lists and tenant relocation files, both hardcopy and digital. Maintain confidentiality and privacy of tenants' personal data and information.
4. Organize and advertise two (2) relocation workshops for tenants on topics that are selected with tenant and NHA staff input. Examples include: "Relocation Kick-Off" meeting (covering an overview of the relocation process, introducing staff, giving basic information on HUD quality and rent standards for apartments, etc.) and "Apartment Search" (covering what residents need to know about apartment lease applications, paying with vouchers, credit checks, "good standing," etc.).
5. Refer tenants to credit counseling or other services provided by NHA partner agencies.
6. Coordinate outreach to landlords in partnership with NHA's Mobility Counselor. Maintain list of landlords and properties.
7. Communicate with residents when there is an apartment available. Coordinate and assist with apartment visits as needed or when requested by tenant.
8. Assist with filling out leasing applications as needed or when requested by tenant.
9. Work with NHA General Counsel to streamline lease review process and approval of leases per NHA and HUD policies.
10. Communicate and coordinate apartment inspections with NHA HQS (Housing Quality Standards) team in a timely manner and track when inspections are completed.
11. Provide requested information to SC and the NHA Finance staff regarding the distribution of security check deposits, application fees, and any other related information in a timely manner.
12. Schedule moves for tenants with the local moving company (procured by NHA) and communicate effectively with all parties. Ensure that tenants receive packing supplies at least two weeks in advance.
13. Assist tenants with utility disconnection/connection, change of address forms, packing/unpacking assistance, and similar activities.
14. Respond to tenant calls/emails/texts in a timely manner and log brief notes in tenant files.
15. Maintain a tracking system of the status of every 79 S. Main St. household in the relocation process.
16. Send updates to NHA/Sound Communities on a monthly basis, or as requested, related to relocation milestones and progress to date.
17. Assist tenants as they settle into their relocation unit by providing relevant and requested information on public transit, school bus transportation, food banks, and health and social services.
18. Complete a "close-out call" with each relocated tenant by phone 3 months after initial move and log each tenant call.
19. Once the new 79 S. Main St. project is ready for occupancy, reach out to eligible tenants in accordance with the Relocation Plan re-occupancy policy and schedule the moves with the local moving company (procured by NHA).
VIII. PARTNERSHIP ROLES AND COMMUNICATIONS
Tenant relocation is a complicated process that requires teamwork, open communication, and regularly scheduled check-ins. To best serve 79 S. Main St. tenants, this process will require effective collaboration between NHA/SC staff and the Selected Contractor. There will be distinct roles and responsibilities for NHA/SC staff and the Selected Contractor, which will be clearly delineated at the beginning of the contract.
The Selected Contractor will report to the Development Project Manager who is overseeing the redevelopment of 79 S. Main St. and relocation of tenants. The Development Project Manager will be the main point of contact for the Selected Contractor. Expectations will be set around regularly scheduled check-ins between the Selected Contractor and the Development Project Manager to assess progress and troubleshooting challenges. The Selected Contractor will also be required to submit monthly progress reports via email regarding household relocation status, relocation schedule, and relocation milestones.
As stated above, NHA employs a Mobility Counselor who is tasked with developing relationships with Norwalk landlords across the City and especially in high-opportunity census tracts. This Counselor would be available to assist in landlord outreach and notifying the Selected Contractor when units become available.
Over the course of the contract, the Selected Contractor should also expect to interface with the Deputy Director, Director of Operations, Finance Director, HQS (Housing Quality Standard) Inspectors, and Maintenance staff in some capacity.
IX. REQUIRED PROPOSAL COMPONENTS
A complete proposal must include the following:
a. Signed Proposal Cover Sheet (please use template provided)
b. Narrative (3-5 pages) that includes the following information:
o Experience in providing relocation services
o Experience working with low-income households not receiving assistance or subsidy
o Experience in case management
o Ability to provide culturally competent and multilingual services (in English, Spanish, Arabic)
o Approach to collaboration with Housing Authorities (or your Clients in general)
o Approach to customer service and relationship building
o Description of tools used internally by the organization for compliance, recordkeeping, logs, and similar project management duties
c. Project Team Resumes or Written Qualifications
d. Client References: Name, Title, Phone and Email for two (2) references
e. Fixed Fees: Broken down by Phase as described below (template provided)
f. Debarment Certification (template provided)
Phase 1 Planning
Deliverables:
1. Relocation Manual sent to tenants
Phase
Phase 2 Resident Outreach
Deliverables:
2. In-person Tenant Workshop about relocation process and key information held at 79 S. Main St.
3.One-on-one moving-prep meeting with each tenant at least two weeks prior to moving.
Phase 3 Moves
Deliverables:
4. Approximately 6 households (but up to 16) moved to comparable replacement housing within established Relocation Schedule timeline
5. Expenses monitored and submitted to Sound Communities according to Sound Communities procedures and policies
Phase 4 Case Management
Deliverables:
6. Ongoing tenant assistance and communications, as needed
7. Close - Out Call with every relocated tenant 3 months after relocation.
8. Communicate with eligible tenants when the new units are ready for occupancy
Phase 5 Re-Occupancy
Deliverables:
9. Coordinate moves for tenants who wish to return to newly redeveloped units
X. PROPOSAL SUBMISSION INSTRUCTIONS
Respondents are required to submit by e-mail a complete and signed proposal following the guidelines in this RFP on or before 6:00PM EST on August 27th, 2025, to sstewart@soundcommunitiesct.org. Late submissions will not be considered.
In submitting a proposal to this RFP, the Respondent acknowledges that Sound Communities shall not compensate the Respondent for any submission or contract negotiation costs, including costs for preparation, appearances, interviews, and/or travel expenses.
XI. EVALUATION PROCESS AND SELECTION CRITERIA
All complete proposals that are submitted by the deadline will be evaluated by the Sound Communities Selection Committee using the selection criteria outlined below. Respondents may be requested to participate in an interview, which will be held via Zoom. The Selection Committee will make a recommendation to the NHA Executive Director and Board of Commissioners. The NHA Board of Commissioners will make the final decision for the contract.
Selection Criteria
Experience in successfully providing relocation services; working with tenants with income under 50% AMI without subsidy and experience in case management
Maximum Rating Points - 20
Ability to provide culturally competent and multilingual services (in English, Spanish, Arabic), offer excellent customer service, and build trusting and respectful relationships with tenants
Maximum Rating Points - 20
Ability to collaborate with NHA staff on tenant relocation so that processes are efficient, communication is open and regular, and challenges are troubleshooted quickly and appropriately.
Maximum Rating Points - 20
Strong attention to detail, excellent project management processes, proven tools for case management, and similar capacities
Maximum Rating Points - 20
Past Client References
Maximum Rating Points - 10
Signed, Completed Proposal Cover Sheet, Debarment Certification, and Fixed Fee Form
Maximum Rating Points - 10
TOTAL
100 points
Sound Communities reserves the right to make an award without further discussion of the proposals submitted and without conducting an interview process. Therefore, proposals should be clear and complete with regard to the above criteria. The maximum achievable score is 100 points. Respondents must meet a minimum score of 70 points to be considered for an award.
Sound Communities will make every effort to provide a selection decision to all Respondents within 30 days of the close of this RFP. If selected, the Respondent may be expected to provide additional information requested by the Board of Commissioners or HUD in the final approval process.
XII. OTHER TERMS AND CONDITIONS
Sound Communities reserves the right to cancel this RFP or to reject any and all proposals received in response to this RFP. Further, Sound Communities reserves the right to waive any minor informalities in any proposals received, if in the best interest of Sound Communities. The determination of the selection criteria and the process whereby proposals are evaluated shall be made at the sole discretion of Sound Communities.
A proposal may be corrected, modified, or withdrawn provided that the correction, modification, or request for withdrawal is made by the Respondent in writing and is received prior to the Submission Deadline. After the Submission Deadline, the Respondent may not change the proposal fee or any other provision in its proposal in a manner prejudicial to the interests of Sound Communities and/or fair competition. Sound Communities reserves the right to retain submitted proposals and not permit withdrawal for a period of 90 days after the Submission Deadline.
Sound Communities reserves the right to determine the days and hours that the selected Contractor shall provide the services called for in this RFP.
Sound Communities reserves the right to require the Contractor to keep accurate timesheets for all employees assigned to perform any project, task or assignment resulting from this RFP and any resulting contract.
Sound Communities reserves the right to revise, change or terminate a contract awarded pursuant to this RFP at any time for its convenience upon 30 days' written notice to the Contractor without prejudice or liability including but not limited to the following circumstances:
- Funding is not available
- Legal restrictions are placed upon the expenditure of monies for this category of service, or
- Sound Communities' requirements in good faith change after contract award.
In the case of rejection of all qualifications, Sound Communities reserves the right to advertise for new qualifications or to proceed to do the work otherwise if in the best interest of Sound Communities.
Termination for Cause and for Convenience
Sound Communities may terminate this contract in whole, or from time to time in part, for Sound Communities' convenience or the failure of the Contractor to fulfill the contract obligations (cause/default). Sound Communities shall terminate by delivering to the Contractor a written notice of termination specifying the nature, extent, and effective date of termination. Upon receipt of the notice, the Contractor shall: (1) immediately discontinue all services affected (unless the notice directs otherwise), and (2) deliver to Sound Communities all information, reports, papers, and other materials accumulated or generated in performing the contract, whether completed or in process. If the termination is for the convenience of Sound Communities, Sound Communities shall be liable only for payment for services rendered before the effective date of the termination.
If the termination is due to failure of the Contractor to fulfill its obligations under the contract (cause/default), Sound Communities may (1) require the Contract to deliver to it, in the manner and to the extent directed by Sound Communities, any work described in the Notice of Termination; (2) take over the work and prosecute the same to completion by contractor of otherwise, and the Contractor shall be liable for any additional cost incurred by Sound Communities; and (3) withhold any payment to the Contractor, for the purpose of set-off or partial payment, as the case may be, of amounts owned by Sound Communities by the contractor. In the event of termination for cause/default, Sound Communities will be liable to the Contractor for reasonable costs incurred by the Contractor before the effective date of the termination. Any dispute shall be resolved by the Contracting Officer.
Payment & Taxes
The Contractor will be required to submit invoices monthly. The invoice will include a breakdown of all services provided, including timesheets of employees assigned to the project. Sound Communities will authorize and process for payment each invoice within thirty (30) days of receipt of invoice.
All Contractors doing business with Sound Communities are hereby made aware that Sound Communities is exempt from paying Connecticut State Sales and Use Taxes. A letter of Tax Exemption will be provided upon request.
Hold Harmless
The successful respondent agrees that it shall indemnify and hold harmless Sound Communities from and against any and all claims for injury, loss of life, or damage to or loss of property caused or alleged to be caused by acts or omissions of the successful respondent, its employees, and invites on or about the premises and which arise out of the successful respondent's performance or failure to perform as specified in the agreement.
Official, Agent and Employees of Sound Communities Not Personally Liable
It is agreed by and between the parties hereto that in no event shall any official, officer, employee, or agent of Sound Communities in any way be personally liable or responsible for any convent or agreement herein contained whether expressed or implied, nor for any statement, representation or warranty made herein or in any connection with this agreement.
Change Orders
Sound Communities reserves the right to increase or decrease this contract, if required, regarding service, frequencies of the service and type of service, with mutual consent of the Contractor.
Non-Performance
In the event the Contractor does not fulfill its obligations under the terms and conditions of the contract, Sound Communities may purchase equivalent services on the open market.
Force Majeure
Neither the Contractor nor Sound Communities shall be held liable for non-performance under the terms and conditions to the contract due, but not limited, to government restrictions, strike, flood, fire or unforeseen catastrophe beyond either party's control. Each party shall notify the other of any situation that may prevent performance under the terms and conditions of the contract.
Debarred/Suspended
The Respondent certifies by submission of a proposal that it is not a debarred, suspended, or ineligible contractor by any Agency of Federal of State government. No proposal received from a debarred, suspended, or ineligible contractor will qualify for award.
XIII. ADDITIONAL REQUIREMENTS
Insurance
Contractor shall furnish evidence of the following forms of insurance from a company with B+ or better rating in the current edition of Best's Rating Guide which must be maintained through completion of the project.
1. Professional Liability: Minimum Coverage $500,000
2. Comprehensive General Liability with broad form Comprehensive General Liability endorsement and auto (non-owned and hired): Minimum Coverage $1,000,000
3. Worker's Compensation and Employer's Liability: Minimum Coverages $100,000 each employee, $500,000 policy limit
4. Automotive Liability (owned vehicles), if applicable: Minimum Coverage $1,000,000
5. Valuable Papers Destruction Policy in an amount sufficient to cover loss or damage to originals or reproductions, whether they be tracings, blueprints, specifications, manuscripts, data, disks, etc.
6. The Contractor must provide a copy of each applicable policy to the Authority. Binders are not acceptable. Insurance coverage must be maintained until completion of the project. All insurance must include the following endorsements:
The Housing Authority of the City of Norwalk
Sound Communities, Inc
24 ½ Monroe Street
Norwalk, CT 06854
Section 3 Clause
A. Authority. The work to be performed under this contract is subject to the requirements of Section 3 of the Housing and Urban Development Act of 1968, as amended, 12 U.S.C. 1701u (Section 3) and 24 CFR Part 75. The purpose of Section 3 is to ensure that employment and other economic opportunities generated by HUD assistance or HUD-assisted projects covered by Section 3, shall, to the greatest extent feasible, be directed to low- and very low-income persons, particularly persons who are recipients of HUD assistance for housing.
B. Contracting, Contract Certification and Compliance. The parties to this contract agree to comply with HUD's regulations in 24 CFR part 75, which implement section 3. Refer specifically to regulatory contracting provision requirements in 24 CFR sections 75.9, 75.17, and 75.27. As evidenced by their execution of this contract, the parties to this contract certify that they are under no contractual or other impediment that would prevent them from complying with part 75 regulations.
Specifically, contracts must be:
(1) Consistent with existing Federal, state, and local laws and regulations, PHAs and other recipients of public housing financial assistance, and their contractors and subcontractors, must make their best efforts to award contracts and subcontracts to business concerns that provide economic opportunities to Section 3 workers.
(2) PHAs and other recipients, and their contractors and subcontractors, must make their best efforts in the following order of priority:
(a) Section 3 business concerns that provide economic opportunities for residents of the public housing projects for which assistance is provided;
(b) Section 3 business concerns that provide economic opportunities for residents of other public housing projects or Section-8 assisted housing managed by the PHA that provides the assistance.
(c) To YouthBuild programs; and
(d) To Section 3 business concerns that provide economic opportunities to Section 3 workers residing within the metropolitan area (or non-metropolitan county) in which assistance is provided.
C. Notice The contractor agrees to send to each labor organization or representative of workers with which the contractor has a collective bargaining agreement or other understanding, if any, a notice advising the labor organization or workers' representative of the 27 contractor's commitments under this Section 3 Clause and will post copies of the notice in conspicuous places at the work site where both employees and applicants for training and employment positions can see the notice. The notice shall describe the Section 3 preference, shall set forth minimum number and job titles subject to hire, availability of apprenticeship and training positions, the qualifications for each, and the name and location of the person(s) taking applications for each of the positions; and the anticipated date the work shall begin.
D. Subcontracts. The contractor agrees to include this Section 3 Clause in every subcontract subject to compliance with regulations in 24 CFR Part 75 and agrees to take appropriate action, as provided in an applicable provision of the subcontract or in this Section 3 Clause upon finding that the subcontractor is in violation of the regulations in 24 CFR Part 75. The contractor will not subcontract with any subcontractor where the contractor has notice or knowledge that the subcontractor has been found in violation of the regulations in 24 CFR Part 75.
E. Employment and Training Opportunities. The contractor will certify that any vacant employment positions, including training positions, that are filled: after the contractor is selected but before the contract is executed, and with persons other than those to whom the regulations of 24 CFR Part 75 require employment opportunities to be directed, were not filled to circumvent the contractor's obligations under 24 CFR Part 75.
Specifically, the contract shall be consistent with existing Federal, State, and local laws and regulations. PHAs or other recipients receiving public housing financial assistance, as well as their contractors and subcontractors, must make their best efforts to provide employment and training opportunities generated by the public housing financial assistance to Section 3 workers. These best efforts must apply to the Section 3 workers in the following order of priority:
(1) To residents of the public housing projects for which the public housing financial assistance is expended;
(2) To residents of other public housing projects managed by the PHA that is providing the assistance or for residents of Section 8-assisted housing managed by the PHA;
(3) To participants in YouthBuild programs; and
(4) To low- and very low-income persons residing within the metropolitan area (or non-metropolitan county) in which the assistance is expended.
F. Noncompliance with HUD's regulations in 24 CFR Part 75 may result in sanctions, termination of this contract for default, and debarment or suspension from future HUD assisted contracts.
Attachment A
Sound Communities, Inc.
Tenant Relocation Services
Proposal Cover Sheet
Company Name:
Company Address:
Company Website:
Proposal Contact Person:
Phone:
Email:
Verification Statement
The undersigned proposer hereby states that by completing and submitting this form s/he is verifying that all information provided in this proposal is, to the best of his/her knowledge, true and accurate, and agrees that if NHA discovers any information herein is false, that shall entitle Sound Communities to not consider nor make award or to cancel any award with the undersigned party.
Signed: Date:
Print Name:
Title:
Attachment B
Sound Communities, Inc
Tenant Relocation Services
FIXED FEE FORM
Company Name:
SCOPE:
79 S. Main St. Tenant Relocation (estimated 6 families with option to add to scope of work up to 16 families, 1-4 bedrooms)
Please indicate a fixed fee for each phase of the tenant relocation process listed below with expected deliverables.
If you wish to provide further details on budget and costs, please attach a separate sheet to the proposal.
Phase 1 Planning
Deliverables:
1. Relocation Manual sent to tenants
Phase
Fixed Fee per Phase_____________________
Phase 2 Resident Outreach
Deliverables:
2. In-person Tenant Workshop about relocation process and key information held at 79 S. Main St.
3. One-on-one moving-prep meeting with each tenant at least two weeks prior to moving
Fixed Fee Per Phase______________________
Phase 3 Moves
Deliverables:
4. Approximately 6 households (but up to 16) moved to comparable replacement housing within established Relocation Schedule timeline
5. Expenses monitored and submitted to Sound Communities according to Sound Communities procedures and policies
Fixed Fee Per Phase______________________
Phase 4 Case Management
Deliverables:
6. Ongoing tenant assistance and communications, as needed
7. Close - Out Call with every relocated tenant 3 months after relocation.
8. Communicate with eligible tenants when the new units are ready for occupancy
Fixed Fee Per Phase______________________
Phase 5 Re-Occupancy
Deliverables:
9. Coordinate moves for tenants who wish to return to newly redeveloped units
Fixed Fee Per Phase______________________
Attachment C
Sound Communities, Inc
Tenant Relocation Services
DEBARMENT CERTIFICATION
The undersigned, a Respondent of the Request for Proposal (RFP) issued by Sound Communities, hereby certifies to Sound Communities on behalf of itself and each member of Respondent's team, as follows:
In accordance with HUD 24 CFR 85.35, Respondent certifies that neither Respondent nor any member of the Respondent's team is debarred or suspended or is otherwise excluded from or ineligible for participation in Federal Assistance programs under Executive Order 12549 "Debarment and Suspension."
Signed: Date:
Print Name:
Title:
Company Name:
Attachment D
Sound Communities, Inc
Tenant Relocation Services
Section 3 Clause
CONTACT:
sstewart@soundcommunitiesct.org